Executive Assistant

Are you looking to grow your professional career HyLife? HyLife provides limitless opportunities for passionate individuals like yourself. Our growing company is searching for internal talent in the role of an Executive Assistant to the CEO. This opportunity is located in the community of Steinbach, MB.

Your days will include:

• Managing executive email; managing critical and conflicting meeting schedules, rescheduling appointments, and providing daily briefings.
• Managing complex executive and departmental travel arrangements, including flights, accommodations, visa entry requirements, and preparation of itineraries.
• Attending key meetings to record meeting minutes, track timely completion of action items.
• Acting as a liaison for internal and external contacts, including vendors, colleagues, and clients.
• Conducting research and developing various reports based on the needs of the executives.
• Updating Standard Operating Procedures (SOP) documents.
• Administrative support in Project management and KPI reporting by tracking deadlines and deliverables.
• Drafting and proofreading correspondence, official letters, agendas, reports, slide presentations, and other documents.
• Processing and tracking Visa and Health Spending Reconciliations in compliance with the company policy.
• Organizing and supporting Executive Management Team events and leadership sessions including venue selection, travel arrangements, catering, and materials preparation.

To succeed in this role, you must possess:

• 3-5 years’ experience in an Executive Office environment demonstrating strong administrative support and operational efficiency.
• Advanced proficiency in the Microsoft Office Suite including intermediate expertise in MS Excel for data analysis and reporting.
• Exceptional organizational and prioritization abilities, with a keen attention to detail in dynamic, fast-paced environments.
• Strong interpersonal skills and effective working relationships with the ability to listen objectively as well as communicate with personnel at all levels.
• Capable of thriving in high-pressure situations efficiently managing diverse tasks and sensitive matters with discretion, professionalism, and sound judgment.
• Ability to work independently and take initiative.